Our newest module, the “Automatic Change of Rate per Mile,” is a game-changer in expense management, designed to simplify and enhance the reimbursement process for employees who use private cars or motorcycles for business purposes. Here’s a comprehensive overview of this innovative functionality:

What is it?

The Automatic Change of Rate per Mile functionality intelligently monitors an employee’s annual mileage and dynamically adjusts the reimbursement rates per mile based on the distance travelled. This feature benefits individuals who utilise their private vehicles for business-related travel and are entitled to varying reimbursement rates.

How Does it Work?

The system keeps track of the total mileage an employee covers throughout the year. As the miles accumulate, the functionality automatically adjusts the reimbursement rates per mile, ensuring accurate and fair compensation. This automated process eliminates the need for manual calculations and streamlines the reimbursement workflow.

Key Highlights:

1. Comprehensive Expense Handling: This functionality seamlessly integrates with iSAP Expenses, offering a multifaceted approach to expense management. It extends its benefits to other applications within our suite, such as iSAP Driver and iSAP Service.
2. Tax-Compliant Mileage Allowance: By utilising this feature, your company can efficiently administer a private car or motorcycle mileage allowance. The reimbursement rates align with HMRC guidelines, providing a fair and transparent process for employers and employees.
3. Adaptability for Varied Vehicles: Whether your employees use cars or motorcycles for business-related travel, the system accommodates different vehicles and applies the appropriate reimbursement rates—ensuring fairness and accuracy.
4. Consolidated Mileage Calculation: The functionality considers the total mileage across all vehicles an employee uses throughout the year, simplifying the reimbursement process, even if multiple cars are employed.

Say goodbye to manual mileage rate calculations and embrace the efficiency of the Automatic Change of Rate per Mile functionality, providing accurate, tax-compliant reimbursements tailored to your employees’ travel patterns. Upgrade your expense management with iSAP Expenses today!